Information on XRechnung invoices for suppliers and service providers

You can find detailed information here.

Invoicing and invoice processing

Please ensure that your invoices include all information required as per the VAT Act in its most recent version, as well as all contractually stipulated information and documentation required for DFS orders by the Procurement division at DFS, such as acceptance reports and timesheets. The records should be clearly designated as invoice, invoice amendment or credit note. The current bank details (IBAN and BIC) must always be provided on the first page of the invoice.

DFS incoming invoices with order reference
Your invoices must include an appropriate reference to the corresponding order so that they can be clearly identified.

To prevent processing delays, the address defined in the order should also be used as the invoice address.

Example
DFS Deutsche Flugsicherung GmbH
Eingangsrechnung
Rechnungsprüfung VF/KV
Am DFS-Campus 10
63225 Langen

The order number assigned by DFS must always be included on the first page of the invoice. One invoice refers exclusively to precisely one order (no invoices with items from multiple orders will be accepted). 

DFS incoming invoices without an order reference
Your invoices must include an appropriate reference to the department placing the order or the invoice recipient at DFS so that they can be unequivocally assigned. Alongside the corresponding DFS address, the first and last name of the person placing the order or the invoice recipient, as well as the DFS organisational unit must all be stated in the invoice address. If any of this information is missing, the invoice cannot be processed and therefore cannot be settled. 

Example
DFS Deutsche Flugsicherung GmbH
Eingangsrechnung
Max Mustermann, VF/K, max.mustermann@dfs.de
Am DFS-Campus 10
63225 Langen

Please be aware that your invoices cannot be processed without the required information and we will return any such invoices to the sender, thereby discharging our liability.

An optimised invoice processing procedure reduces the processing time of your invoice and therefore facilitates on-time payment of your invoice amount as per the contractual agreement in place. The quality of the invoices submitted is a critical factor in achieving a high degree of automation, while at the same time securing a reduction in manual workload on both sides. 

Please also note that the quality of invoices submitted is a key component of our supplier evaluation process.